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Dear Friends and Clients,

As the chief information officer of his corporate division, Steve works hard to stay informed about the latest IT trends. He is adept at developing creative solutions to technical problems, and he knows that he is well respected in technology circles.

Despite his strengths, in a 360-degree feedback exercise Steve was given only a mediocre rating for customer service. Nobody questioned Steve’s expertise, but some of his colleagues described him as not responsive to their needs.

During coaching, Steve became aware that sometimes he didn’t actually listen to his teammates. “While they’re still blabbering,” he said, “I’m already thinking about how I can help them.”

Steve decided to try a new approach. He would keep quiet until a colleague finished describing the issue. Then he would state his understanding of the colleague’s needs before moving on to a solution.

Steve was amazed at how much easier things became when he simply listened while people fully described their challenges. Steve is still working on his listening skills, but his relationships at work have already improved immensely. Steve describes listening as his new “secret weapon.” In this issue I’ll talk about ways that you, too, might become a better listener.

Warm wishes,
Bev


Listening Is a Vital Work Skill
And It’s a Learnable Skill

October 21, 2008 * Number 91

Everybody knows that good communication is a key skill for leaders, for professionals and in most of everyday life. But sometimes we don’t realize that great communicators are great listeners.

You can become a more effective communicator by practicing to become a better listener. Here are ways to improve your ability to listen:

  • Hear. The first part of the listening process is making sure that you can hear what is being said. Ask yourself whether you are catching everything the speaker is saying, and repeat his or her words if you want to be sure that you have heard them accurately.

  • Clear your mind. Your mind has a natural tendency to wander. Try to catch it each time it drifts away from the speaker’s words, and refocus on what is being said.

  • Look at the speakers. Resist the temptation to look out the window or watch other people in the room. Bring your full attention to the speakers, and notice their presence as well as their words.

  • Take notes. A great way to grasp what is being said is to write it down. Not only capture a speaker’s words, but also summarize the key points.

  • Ask questions. By asking questions you may clarify your understanding of what is being said, while also signaling that you are paying attention. Be careful of your tone, however, so that you don’t put a speaker on the defensive.

  • Wait before speaking. Allow a brief pause after the speaker has finished. Don’t plunge in with your own points while the other person is still talking.

  • Give quiet feedback. Nod your head, lean forward, or allow your expression to mirror the speaker’s. If you listen with your whole body, you may listen more intensely.

  • Practice mindfulness. You can deepen the way you listen by working to become more mindful. You’ve probably experienced someone who is not in a mindful state, like the waiter who repeats the specials from rote but doesn’t really hear your questions. When people are mindful they seem centered and genuine, and appear to be living in the moment. To practice mindfulness, resist the temptation to worry about the past or the future and instead keep bringing your focus back to what is happening right now.
Want to Read More About
Mindfulness?

Below is a brief description of a two books, as well as a links that will allow you to buy them from Amazon.com. For reviews of other helpful books, along with Amazon links go to: ClearWays Books and Services. If you buy any book this way, it will contribute to the cost of distributing Bev's Tips, and be much appreciated.

Mindfulness, by Ellen J. Langer, 1989.

In this provocative book, Langer describes her early psychological research about “mindfulness” and “mindlessness,” and explores the relationship between our state of mind and our actions. This is not a “how-to” guide, but rather a series of essays that describe her scientific work in simple language and raise a number of intriguing questions.

According to Langer, mindlessness can lead to learned helplessness and underachieving. The great news is that mindfulness isn’t complicated, it doesn’t require an altered state of consciousness, and anyone can modify his or her own state of mind or quickly be coached to become more mindful.

On Becoming An Artist – Reinventing Yourself Through Mindful Creativity, Ellen J. Langer, 2005.

Here Langer recaps some of her scientific work on mindfulness, then talks at length about how taking up painting has changed her life. She says that she has found three general rewards from engaging in mindful creativity:

  • The sheer joy that the activity brings her;
  • Discovering that painting is a window into herself; and
  • Learning to use painting as a “two-way interpersonal mirror,” so that she learns about others as she paints and shares her work with them.




Want to learn more about mindfulness? For discussion of many issues related to mindfulness, check out the Newsletter Archive on Bev’s Website. You’ll also find links to Helpful Books. Also, know that, in addition to providing executive coaching, Bev is available to speak about a broad range of issues related to your work life. Visit her website at www.ClearWaysConsulting.com or email to Bev directly. Bev is associated with Executive Coaching & Consulting Associates.





Bev’s Tips for a Better Work Life is published on the first and third Tuesday of each month by Beverly E. Jones of ClearWays Consulting, LLC.   Bev is a lawyer and former executive who now coaches accomplished executives and other professionals to bring new direction, energy and enjoyment to their work lives.

Copyright ©2008, ClearWays Consulting, LLC  & Beverly E. Jones

All rights in all media reserved.  However, the content of Bev’s Tips for a Better Work Life may be forwarded in full without special permission on the condition that (1) it is for non-profit use and (2) full attribution and copyright notice are given.  For other uses please contact Bev Jones.

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